By-Laws of The
St. Andrew's Society of The
City of Columbia
To cherish the recollections of our homes and the birthplace of ourselves and our forefathers, to promote good fellowship among Scotsmen and their descendants in this their adopted City and Country, to extend to unfortunate Scotsmen and their families assistance and counsel in cases of necessity, the ST. ANDREW'S SOCIETY OF THE CITY OF COLUMBIA, a Charitable and Social Institution, composed of Scotsmen, the sons, grandsons and great grandsons of Scotsmen and Scotswomen, any direct lineal male descendant of a Scotsman or Scotswoman and the sons of members of the Society, is hereby formed and the following rules for its government are unanimously adopted.
lst. The officers of the St. Andrew's Society shall consist of a President, a Vice President, a Treasurer, a Secretary, a Recording Secretary, an Almoner, an Historian/Archivist, a Chaplain, a Counselor, a Physician, and ten Stewards, one of whom shall be known as the Chief Steward.
2nd. The Executive board of the St. Andrew's Society shall consist of all past presidents.
The Executive Board shall meet prior to the Annual Meeting to approve the recommendation of the Membership Committee.
The Executive Board shall approve all proposed by-law changes before presentation to the membership.
The Executive Board shall approve the proposed slate of officers as recommended by the Nominating Committee.
3rd. The Society will meet annually on the last Monday of November, in observance of St. Andrew's Day.
4th. Other regular meetings will usually be held in January, April, and September for sociality and for the transaction of the business of the Society.
5th. Special meetings for specific purposes can be called by the President or by five members of the Executive Board.
6th. Except as hereinafter provided, membership in the Society shall be limited to two hundred fifty (250) members who reside in South Carolina and twenty five (25) members who reside outside of the state of South Carolina.
In addition, a member for at least two years in good standing in a St. Andrews Society in another city may apply for membership and if elected, join the Society as an Associate Member. An Associate member pays the same dues and admission fees; however, he may not sponsor nominees for membership. Members in the Associate Member classification will not reduce the allowable number of Resident and Non-Resident members.
In addition, the Executive Board may elect Honorary Members to the Society. Applications for honorary membership must be submitted to the Secretary and must be approved by the Membership Committee before being voted upon by the Executive Board. An Honorary member will not be required to pay annual dues and will enjoy full privileges of the Society; however, an honorary member may not sponsor nominees for membership. Members in the Honorary Member classification will not reduce the allowable number of Resident and Non-Resident members.
In addition, any member who has reached the age of seventy-five (75) and a member for five years (5) will be made Member Emeritus. Any member of the Society who, for reasons of health or advanced age, no longer can maintain an active membership may be designated a Member Emeritus. A Member Emeritus will not be required to pay annual dues and will enjoy full privileges of the Society and may sponsor nominees for membership. Members in the Member Emeritus classification will not reduce the allowable number of Resident and Non-Resident members.
In addition, any member who resigns in good standing from the St. Andrew’s Society of the City of Columbia may re-apply for membership in the Society by submitting a membership application with the endorsement of two sponsors. The application will be read with the names of other applicants for membership and the Membership Committee must approve the application as well as the Executive Board. If approved for membership, the applicant immediately will become a Resident Member. The Reinstated Member will become a full member of the Society, will pay the same dues and admission fees as a new member and may sponsor nominees for membership. Members in the Reinstated Member classification will not reduce the allowable number of Resident and Non-Resident members.
7th. The Membership Committee shall consist of the last ten presidents of the Society with the immediate past president serving as Chairman. Each November, the most recent president shall join the Membership Committee and the longest serving past president shall resign. Five members of the Membership Committee shall constitute a quorum for the transaction of business.
The Membership Committee shall be charged with the responsibility of having written standards regarding the membership process and the sponsor's obligation to the applicant.
The Membership Committee shall approve an applicant for membership before placing him on the waiting list. The waiting list shall be composed of a related list and a non-related list as defined by the Membership Committee. Two applicants from the related list shall be offered membership for every one applicant from the non-related list.
The Membership Committee shall review each person who is on the waiting list before he is offered membership and shall have written procedures for denying membership to an applicant who is on the waiting list.
8th. Each member, on his admission, must subscribe to these rules and regulations, and having done so, will receive from the President (or Presiding Officer) a certificate of membership under the Seal of the Society and signed by the President and Secretary.
9th. Every year, at the Annual Meeting in November, the Society shall elect a President, a Vice President, a Treasurer, a Secretary, a Recording Secretary, an Almoner, an Historian/Archivist, a Chaplain, a Counselor, a Physician, and ten Stewards--one of whom shall be the Chief Steward, and their terms of office shall commence the day after the Tartan Ball. Vacancies occurring in any of these offices shall be filled by ballot at a regular meeting. No President, who has held office for the full term, shall be eligible to succeed himself; however, one who has succeeded to the office of President, or has been elected to fill a vacancy in that office may be President for the succeeding term.
10th. It shall be the duty of the President to perform the duties incident to a Presiding Officer.
11th. It shall be the duty of the Vice President to act as the Presiding Officer in the absence of the President and to succeed to his place in case of his death or resignation until his successor are duly chosen. The Vice President shall see to any arrangements that might be necessary to provide for the various social activities of the Society and he may appoint, with the concurrence of the President, such Committees to assist him, as he may deem appropriate.
12th. It shall be the duty of the Treasurer to collect all dues and other monies belonging to the Society, to keep a correct account thereof. For the proper execution of these duties, the annual dues of the Treasurer shall be waived.
13th. The Nominating Committee consists of the Immediate Past President, the President, the Vice President, the Secretary, the Recording Secretary, the Treasurer, and the Chief Steward. The Nominating Committee will meet prior to the annual Past Presidents meeting and will recommend a slate of officers for the next year.
14th. It shall be the duty of the Secretary to keep a record of the transactions of the Society, to record the elections, resignations, and deaths of members and to give notice to each member prior to the meetings. For the proper execution of these duties, the annual dues of the Secretary shall be waived. The record or minute book and all written documents, papers and badges belonging to the Society or relating to the business or interest thereof shall be the responsibility of the Recording Secretary and under his immediate care, and he shall be held responsible for the same.
15th. It shall be the duty of the Almoner to expend the charitable fund of the Society after careful inquiries into the merits and needs of indigent Scots. The Almoner will be required to give an annual report of his expenditures.
16th. It shall be the duty of the Historian/Archivist to record each year those events of significance to the Society, to make a report to the membership at the annual meeting, and to preserve the records of the Society and any artifacts of historic value and to place same in an accredited depository.
17th. It shall be the duty of the Chaplain to open each meeting at which he is present, with a prayer and to invoke the blessing of God at each Annual Meeting and if requested by an Officer so to do, to offer such applications, as he may deem appropriate at the funeral of a member.
18th. It shall be the duty of the Counselor, who shall be a regularly licensed attorney at law, to give such legal advice to the Society, as he may deem proper.
19th. It shall be the duty of the Physician, who shall be a regular practitioner of the healing arts, to stand ready to give such assistance, within his powers, to the Society, as he may deem proper.
20th. It shall be the duty of each Steward to attend each meeting of the Society, unless excused by the Chief Steward, and faithfully to perform such duties as may attend their office. All the stores and accouterments will be under their immediate care.
21st. There shall be held on the evening of the Saturday following the Annual Meeting in November, at a time and place to be decided by the Society, a Tartan Ball at which each member shall wear a Dress Kilt of other formal attire.
22nd. To constitute and provide funds for the charitable and social purposes of the Society, each applicant, on being elected to membership, shall pay to the Treasurer of the Society his admission fee and the regular annual membership fee which amount may be set from time to time by the Standing Committee of Finance.
23rd. Each member shall pay to the Treasurer of the Society his annual fee in advance for the ensuing year. Annual dues shall be billed after the April meeting. If necessary, there shall also be made an assessment of all members to defray the expenses of the annual Tartan Ball.
24th. Upon the demise of a member, the Society may help acquit such debts that might be incurred by the obsequy--to include, but not limited to, a memorial, floral arrangements, proper monument, and an appropriate casket; as approved by the Executive Board.
25th. At the Annual Meeting in November, the President shall appoint a committee of three members to examine the books of the Secretary and the Treasurer and to report at the next regular meeting.
26th. Any member who shall be found guilty of any breach of the Criminal Laws of the land, or who shall become intoxicated, or use profane, violent or obscene language at any meeting of the Society, or who by his acts or behavior shows himself unfit to associate with gentlemen, may be expelled from the Society. In order to expel a member, notice shall be given in writing, signed by three members, at one stated meeting, that a motion to expel will be made at the next stated meeting, and written notice thereof shall be given to the offending member by the Secretary. Such motion when brought up at a subsequent meeting shall require the votes of two-thirds (2/3) of the members present, except the offending member, for adoption; Provided, however, that if the reasons for expulsion be open, notorious, and uncontradicted, at any stated meeting where one-third (1/3) of the resident membership is in attendance, may by the unanimous vote of all the members present, except the offending member, dispense with notice and by such vote expel the offender.
27th. Any member who shall be in arrears for his annual dues at the time of the September meeting, shall have his name read as a defaulter at the stated meeting, and if then the amount be not paid at the time of the Annual meeting, the delinquent shall cease to be a member of the Society, unless retained upon the roll by the express vote of the Society.
28th. A St. Andrew's Cross suspended from the left breast shall be the badge of the Society, and every member is required to furnish himself with the same, and every member shall wear the badge at the Annual Meeting in November, or at Festivals, funerals, and civil or other processions.
29th. No alterations shall be made in any of these rules unless proposed in writing and read at least at one regular meeting before action can be taken. The proposed alteration can be agreed to only when one-third (1/3) of the resident membership of the Society is present and only when three-fourths (3/4) of those present vote for the alteration.
30th. A guest may be invited by a member to a regular meeting of the Society at a guest charge to be determined by the Society. A member may invite a guest couple to the annual Tartan Ball at a guest fee to be determined by the Society. Members in good standing of St. Andrew's Societies of other cities shall be exceptions to these general guest provisions and may attend any meeting of the Society or the Annual Tartan Ball upon proper payment by the sponsoring members of the Society.
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